Electronic I-9 Validation Checks

The I-9 is a US Federal Government form required for all new employees to complete, making it one of the final steps to hiring a new employee. The purpose of an I-9 form is to verify that an employee is eligible to work in the United States. In order to be in compliance with the I-9, companies must follow the specific rules that are listed below.

• The I-9 form must be completed within the employee's first three days of work.
• The I-9 must be completed fully and properly or the employer may be fined.
• The employee must show original documentation proving eligibility and identity for the I-9 checks to be completed.
• Both the employee and employer must sign the I-9.

USA-FACT provides an efficient service for managing your Form I-9 process via our web-based service to verify an employee’s legal right to work in the United States. USA-FACT’s secure, web-based service will enable you to conduct Form I-9 checks through the Department of Homeland Security (DHS) and the Social Security Administration (SSA).

Using the information on newly hired employees’ I-9 Forms, you will be able to verify the accuracy of Social Security Numbers, Immigration “A” numbers, and I-94 arrival/departure numbers and in real-time obtain employees’ legal right to work status with a DHS-issued verification number. In addition to employment eligibility verifications, our checks also provides the following Form I-9 Compliance services to help manage your I-9 processes:

I-9 Employment Validation Services

• Error-detecting electronic Form I-9 that virtually eliminates processing errors and simplifies the document completion process
• Electronic signature utilizing E-Sign Act compliant click-to-sign solution
• Secure, paperless Form I-9 storage, providing anytime, anywhere online access for updating, re-verification and governmental inspection
• Automated alerts 90, 60, and 30 days in advance of employees’ expiring work authorizations, which will enable your employees to renew their work authorization documents and legally continue to work without interruption